Sisters of the Academy Election Information
SISTERS OF THE ACADEMY ELECTION INFORMATION
Hey Sisters, Just wanted to underscore the importance of the upcoming elections for SOTA. Over the next few weeks, you will be able to nominate yourself or others to serve in a leadership capacity for SOTA. I encourage you to become more involved in your organization. Your participation and feedback only serve to make us stronger. Listed below are the positions that are available for you for 2008-2010.The following officers are elected by the general body.
1. President Elect- In order to serve as the Pres-dent Elect, a SOTA member must have been active for 2 full academic years to be eligible. The duties of the President Elect shall include, but not be limited to, the following:
A. To assume the duties of the President in her absence
B. To supervise all Committees
C. To carry out those duties assigned by the President
D. To promote the academic and professional development of members of
E. SOTA
F. To serve as the second liaison between SOTA and BOTA
2. Treasurer- In order to serve in this role, a SOTA member needs to have been active for 1 full academic year to be eligible. The duties of the Treasurer shall include, but not be limited to, the following:
A. To be present at all official SOTA meetings
B. To receive and deposit all money of the Institute
C. To make disbursements upon authorization of the President and keep a written record of funds
D. To work closely with the Secretary and Coordinator of Office Operations to insure that all financial records are accurate
E. To balance the SOTA budget through an up to date accounting system
F. To give a monthly itemized report of all money received and disbursed
G. To prepare fiscal reports as required by the IRS with the assistance of the
H. Finance and Resource Development Committee
I. To have the books audited annually by an outside source should the account balance exceed $25,000
J. To keep a record of all funds, including membership dues, grants, and donations
K. To actively seek sources of financial support for the Institute
L. To serve as a member of the Finance and Resource Development Committee
3. Secretary- In order to serve in this role, a SOTA member needs to have been active for 1 full academic year to be eligible. The duties of the Secretary include:
A. To be present at all official SOTA meetings
B. To record the proceedings of SOTA meetings
C. To call the meetings to order in the absence of the President or President Elect
D. To collect reports of the proceedings of Committee meetings
E. To note on Committee reports the dates they were received
F. To assist the President with preparing the annual report
G. To have custody of the minutes and all other official documents that come
H. before a deliberative meeting
I. To assist the President in the preparation of an agenda
J. To keep a list of all standing Committees
K. To keep updated e-mail, mailing and telephone list of SOTA members
L. To serve on the Membership Committee
The following Committee Chairs are appointed by the President. Please express your interest in the Chair positions to Kimberly King-Jupiter as well.
Marketing Committee -Publicize all official SOTA literature, and maintain communication media (website, brochures, newsletters, etc)
Membership Committee -Serve as a contact for new members, coordinate SOTA membership outreach, informational sessions, and communication media
Research Committee -Maintain focus of scholarship and research for publication, maintain network of collaborative research projects and promote new research initiatives
Finance and Resource Development Committee -Conduct all monetary transactions, actively seek sources of financial support and serve as distributor of SOTA research project funding
Community Outreach Committee -Link scholarship with the community, work with the community to develop programming vital to both academia and the community, and organize one community outreach activity at each Leadership Team and membership meeting
Legislative Affairs Committee -Lobbying for Blacks, Black women, and special issues regarding the Black community
All Leadership Team members are expected to attend 3 annual meetings, usually coinciding with SOTA annual events. Leadership Team members also actively serve on 1 or more committees and help to ensure the smooth operation of the Organization. If you have any questions about more specifics, feel free to visit the SOTA constitution (available on the website) or email me. Many blessings! Tamara.
Tamara Bertrand Jones, Ph.D.
Hey Sisters, Just wanted to underscore the importance of the upcoming elections for SOTA. Over the next few weeks, you will be able to nominate yourself or others to serve in a leadership capacity for SOTA. I encourage you to become more involved in your organization. Your participation and feedback only serve to make us stronger. Listed below are the positions that are available for you for 2008-2010.The following officers are elected by the general body.
1. President Elect- In order to serve as the Pres-dent Elect, a SOTA member must have been active for 2 full academic years to be eligible. The duties of the President Elect shall include, but not be limited to, the following:
A. To assume the duties of the President in her absence
B. To supervise all Committees
C. To carry out those duties assigned by the President
D. To promote the academic and professional development of members of
E. SOTA
F. To serve as the second liaison between SOTA and BOTA
2. Treasurer- In order to serve in this role, a SOTA member needs to have been active for 1 full academic year to be eligible. The duties of the Treasurer shall include, but not be limited to, the following:
A. To be present at all official SOTA meetings
B. To receive and deposit all money of the Institute
C. To make disbursements upon authorization of the President and keep a written record of funds
D. To work closely with the Secretary and Coordinator of Office Operations to insure that all financial records are accurate
E. To balance the SOTA budget through an up to date accounting system
F. To give a monthly itemized report of all money received and disbursed
G. To prepare fiscal reports as required by the IRS with the assistance of the
H. Finance and Resource Development Committee
I. To have the books audited annually by an outside source should the account balance exceed $25,000
J. To keep a record of all funds, including membership dues, grants, and donations
K. To actively seek sources of financial support for the Institute
L. To serve as a member of the Finance and Resource Development Committee
3. Secretary- In order to serve in this role, a SOTA member needs to have been active for 1 full academic year to be eligible. The duties of the Secretary include:
A. To be present at all official SOTA meetings
B. To record the proceedings of SOTA meetings
C. To call the meetings to order in the absence of the President or President Elect
D. To collect reports of the proceedings of Committee meetings
E. To note on Committee reports the dates they were received
F. To assist the President with preparing the annual report
G. To have custody of the minutes and all other official documents that come
H. before a deliberative meeting
I. To assist the President in the preparation of an agenda
J. To keep a list of all standing Committees
K. To keep updated e-mail, mailing and telephone list of SOTA members
L. To serve on the Membership Committee
The following Committee Chairs are appointed by the President. Please express your interest in the Chair positions to Kimberly King-Jupiter as well.
Marketing Committee -Publicize all official SOTA literature, and maintain communication media (website, brochures, newsletters, etc)
Membership Committee -Serve as a contact for new members, coordinate SOTA membership outreach, informational sessions, and communication media
Research Committee -Maintain focus of scholarship and research for publication, maintain network of collaborative research projects and promote new research initiatives
Finance and Resource Development Committee -Conduct all monetary transactions, actively seek sources of financial support and serve as distributor of SOTA research project funding
Community Outreach Committee -Link scholarship with the community, work with the community to develop programming vital to both academia and the community, and organize one community outreach activity at each Leadership Team and membership meeting
Legislative Affairs Committee -Lobbying for Blacks, Black women, and special issues regarding the Black community
All Leadership Team members are expected to attend 3 annual meetings, usually coinciding with SOTA annual events. Leadership Team members also actively serve on 1 or more committees and help to ensure the smooth operation of the Organization. If you have any questions about more specifics, feel free to visit the SOTA constitution (available on the website) or email me. Many blessings! Tamara.
Tamara Bertrand Jones, Ph.D.
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